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Email voter invitations in POLYAS online voting manager

The easiest way to send voter invitations

  • Generate secure access data to the system
  • Send election invitations by email
  • Customize notification texts

Set up your election >

Use the option of sending invitations to your online election by email. Not only does it simplify the preparation process for your election, but it also saves your budget and our environment as compared to the traditional letter post. Your eligible voters receive the necessary access data on time, before the actual start of the election.

Set the election period with the POLYAS online voting manager

1. Set election period

First, create a ballot and electoral roll with email addresses of your eligible voters. Set the election period. To do so, click on the “Settings” tab and then on “Election period”.

Set the date and time for your election period and choose the time zone.

Start of the election: Default settings display the"Immediately" option, but you can, of course, start your election at any time suitable for you.

End of the election: The online polling station closes at this time. Shortly thereafter the election results are displayed and available for download.

The texts in the election invitation can be customized

2. Customized texts in the election invitation

Reach election invitations by clicking on the respective link in menu.

Enter the text for your election invitations. You can edit the default text and adjust it to your voters. Please note that the data in {{double brackets}} should not be changed – those are place holders for your eligible voters.  Once you finished editing, click on the “Accept” button. The election invitation will be sent out at the time you have specified as the election start time.

Carry out your test election and send emails with the online voting manager

3. Carry out test election and send emails

Test your election. Your ballot is sent to up to 5 email addresses. You can test how online voting works for your eligible voters and whether all the ballots are correct.

Here you will find a detailed instruction on how to conduct a test election >

If you found any mistakes in your test election, you can correct these afterwards and test your election one more time. With the payment you complete the election preparation. Election starts at a time specified by you.

NOTE: As soon as you have paid for your election and sealed it, you can no longer make changes. So please make sure that everything is correct beforehand.