POLYAS Nomination Platform: How it works

1. Request a quote

If you wish to digitalize your nominations process, you need to start early with the preparations. Request a quote for your online nominations early, so that there is ideally at least 6 weeks between your order and the start of the nominations.

Ensure that at the point of your order you can answer the following questions:

• When should your online nominations start?
• How many people may nominate?
• Should it also be possible to submit supporting signatures?
• Do you want to export the nominees for the subsequent online election?

You can request a quote here >

2. Submit data

After you have signed the quote, a POLYAS Election Manager takes over the setting up of the Nomination Platform for you.

Before that you have determined the following parameters together with POLYAS:

• Register of nominators, including voter groups
• Boards or positions for which nominations are submitted
• Searchable candidate lists
• Supporting signatures
• Security mechanisms (e.g. SecureLink authentification)
• Rules for nominations

Information for nominators 

The communication with the nominators is planned ahead as well. As such you decide for instance at which point the invitations with the information on the nominations should be sent out and whether you wish to make use of an automated reminder email during the nominations phase.

3. Candidate selection

As the organiser, can see the submitted candidate proposals on the POLYAS Nomination Platform already during the nominations phase thus observe the process. When the nominations are closed, you receive a PDF document with the results as well as an Excel export with your nominees to create a ballot paper for your candidate election. You can then verify the results and present the candidates to your nominators.

Combine online nominations with online voting 

With the new Nomination Platform, POLYAS completes its product portfolio for a holistic and legally secure election platform. Hence, after the candidate selection you can use the list of your nominators as well as the ballot paper for export for an online election of your candidates. Simply upload both to the POLYAS Online Voting Manager and set the voting period. Learn more about online voting here >