Home Data Privacy Policy

Data Privacy Policy

State: 12 January 2018

We appreciate your interest in Polyas. Your privacy is important to us. We want you to feel secure when visiting our web pages. It's important to us that you know how the data are collected and used, when using our online service.

1. Contact partners

The responsible party for the collection and use of your personal data on polyas.com pursuant to the German Federal Data Protection Act is POLYAS International GmbH, Alte Jakobstrasse 88, 10179 Berlin, Germany.
If you have questions or concerns about privacy, please contact our data protection officer personally.
The contact details are:

Lawyer Simone Rosenthal
Neue Grünstraße 17/18
10179 Berlin
E-Mail: privacy@polyas.com

2. Data security

We maintain up-to-date technical measures to ensure data security and in particular to protect your personal information from threats, when transferring data and before obtaining knowledge by unauthorised third parties. The communication between your browser and our server is SSL encrypted. You may notice this on the status bar of your browser where the padlock icon is closed and the address bar begins with "https."

3. Informational use of our site

3.1. Personal data

When you visit our site, we do not collect personally identifiable information, except for those data that your Internet browser automatically transmits to our web server to provide you with the pageview technically. The following information is collected during an ongoing connection to the communication between your Internet browser and our web server:

  • Date and time of retrieval
  • The requested web page/data
  • The page which was requested from the data
  • Access status (data transferred, data not found, etc.)
  • Web browser and operating system used
  • Anonymised IP address

For statistical purposes, these data are logged anonymously by us. For this purpose, your IP address will be shortened so that it is no longer possible to make a reference to individual users.

3.2. Use of data

We store, process and use your data according to the relevant data protection laws. We use your personal data collected during the use of our website, which are used and stored for the following purposes:

Within the framework of marketing activities:

  • To send our newsletter, for our own marketing purposes as well as for conducting customer surveys, provided that you have given us your appropriate consent.

3.3. Cookies
Furthermore, cookies are applied when using our website. Cookies are small files that are stored by your web browser, and contain information for the exchange with our web server. Cookies are used to make our website more user-friendly and appealing. Basically, there are two different types of cookies, session cookies that are deleted when you close your browser, and long-term cookies, which are stored for a long time or indefinitely. This storage helps us to customise our website for you and to facilitate your use of our website, for example by storing specific entries and settings so that you do not have to constantly repeat these.

We apply the following cookies:
A session cookie "PHPSESSID" to identify your session at our web server. This is a session cookie, which is immediately deleted when you close the browser.
In addition, we use Google Analytics. Google Analytics uses the following long-term cookies "_ga", "_gat". For more information about Google Analytics, see section 6.
You may refuse the use of cookies by selecting the appropriate settings of your web browser; however, we point out that you may not be able to use all features of our site in full should this be the case.

4. Contact form and quote request

We will use the data entered by you in the contact/quote request form such as name, email address, subject, message text and possibly attachments for the purpose of individual communication with you.

5. Participation in elections

If you participate in an election, certain additional elections' data are collected. Only such elections' data that are necessary for your online election participation, are collected.
The following election data are collected during the electoral process, in addition to the data referred to under 3.1:

  • Identification data (e.g. your PIN and TAN)
  • Indication that you have voted (similar to the hook on the electoral roll)
  • Specification of what or whom you have voted for (your ballot)

The election itself is of course secret, i.e. it is excluded at all times that the election organiser or Polyas can connect your ballot to your other personal data.

Your identification data as well as the indication that you have voted will exclusively be used to ensure that you can only vote once.
The secret ballot is used solely to determine the election results. After the election, the election organiser may request a list, which states, who took part in the election. Not at any time, the election organiser ia able to learn about the voting behaviour of individual voters.

6. Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics uses so-called "cookies". Cookies are small files that are stored by your web browser and which contain information about the exchange with our web server. The information generated by the cookie about your use of this website are usually transferred to a server of Google in the US and stored there. We have activated the IP anonymisation on this website, so that your IP address is shortened within the member states of the European Union or other parties to the Agreement on the European Economic Area before arriving at Google.

Only in exceptional cases is the full IP address transmitted to a Google server in the US and shortened there. According to our order, Google will use this information to evaluate your use of our website, compiling reports on website activity and providing other with website and internet related services to us. The IP adress transferred by your browser, as part of Google Analytics, cannot be merged with other data by Google.
You can refuse the use of cookies by selecting the appropriate settings on your browser software; however, we point out that you may be unabe to use all features of this website to their full extent. You can also prevent the transmission of data generated by the cookie relating to your usage of the website (incl. your IP address) to Google, as well as the processing of these data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de. Additionally, you can prevent the acquisition by Google Analytics by clicking on the link below. An opt-out cookie is created which prevents the future collection of your information by visiting this website: http://tools.google.com/dlpage/gaoptout?hl=en.

We have expanded Google Analytics with the code "gat._anonymizeIp ();" to ensure the anonymous collection of IP addresses. Your IP address is therefore only detected by Google at our instigation and in summary form which guarantees anonymisation and does not allow any conclusions regarding your identity. Only in exceptional cases is the full IP address transmitted to a Google server in the US and shortened there. Google adheres to continue the privacy policy of the "US Safe Harbor" agreement and is registered with the "Safe Harbor" program of the US Department of Commerce.

For more information about Google Inc. and Google Analytics please visit: http://www.google.com. For the privacy policy of Google, please visit: http://www.google.com/intl/en/policies/privacy.

7. Visual Website Optimizer (VWO)

Our website uses the Visual Website Optimizer -  an A/B testing tool or rather, a Web analytics service from Wingify, India (hereafter called "Wingify”). Wingify uses cookies to gather usage statistics on our website. Your usage statistics and anonymised IP address are transmitted to a server in India and stored. On behalf of the operator of this website, Wingify uses this information to analyse your use of this website, helping us to optimise our website (for more details, see https://vwo.com/knowledge/cookies-used-by-vwo/). You can prevent, or delete your stored cookies in your browser accordingly. In addition, should you object to the collection of data generated by the cookie and it’s related use on our website (including your anonymized IP address), its transmission to Wingify of the processing of this data, you may disable it here: http://www.polyas.com?vwo_opt_out=1. The cookie must be set for our website under the named domain and must be activated on every browser and on every device. More details on how to handle your personal information can be found at https://vwo.com/privacy-policy/.

8. Right to information

According to the Federal Data Protection Act  of Germany, you have a right to free information about your stored data, and a right to rectification, blocking or deletion of this data. Our contact details can be found in section 1.